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Payroll and Benefits Manager

About Wpromote

 Here at Wpromote, one of the nation’s leading digital marketing firms, we invite you to “Think Like A Challenger” and push our clients to take on the 800 lb. gorillas of their industries. Our crew of 300+ digital marketers breathes in marketing and exhales ROI, and we challenge our clients and ourselves each and every day to surpass yesterday’s expectations! Our award-winning campaigns have helped hundreds of companies from startups to Fortune 500 brands thrive. If you’ve heard of Toyota, Verizon, Dickies, TOMS, Wienerschnitzel, or Zenni Optical, you’ve heard of our clients. And we want you to join us in making our clients even better.

The Perks 

If you’re not already convinced, our amazing perks have made us one of the Best Places to Work in the US two years running according to Ad Age, and one of Los Angeles’ best places to work 5 years in a row. Here’s why:

  • Traditional 401k and/or Roth 401k matching.
  • Quarterly team social events, birthday celebrations, chili cook offs, holiday half days and summer half day Fridays, and more.
  • Yoga sessions two times a week to help you de-stress and recharge. Stretch it off; it’s the new norm.
  • Generous PTO and an innovative Work From Anywhere policy that gives our employees freedom to stretch their wings - and catch the cable guy.
  • Coffee, tea, juice, and cereal. A vending machine that has every snack imaginable.
  • Fresh fruit Mondays, Veggie Tuesdays, Food Truck Wednesdays, Throwdown Thursdays, and Bagel Fridays!
  • Dog friendly office. Seriously.
  • Beautifully designed and modern office: standing desks, outdoor seating, courtyard, and breakout rooms.
  • Break time: ping-pong, shuffleboard, and Bocce ball. Any time is break time.
  • But wait, we have more! Our professional masseuse comes twice a week, and on other days, we have electric full body massage chairs. They do the job.

You Will Be

Payroll

  • Accurately and timely process high volume multi-state payroll; research and resolve any employee concerns related to paychecks, deduction and or taxes.
  • Updating payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ office transfers.
  • Managing on-boarding, off-boarding and employee changes as it relates to payroll and benefits; initiate the periodic review of personnel and related data to assure information in HRIS and payroll is accurate and reconciled.
  • Responsible for all payroll related projects including year-end preparations, documentation, employee tax issue and annual audits; prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Complying with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
  • Conducting any other payroll administration duties including all monthly filing, scanning and archiving.

Benefits

  • Managing eligibility data, enrollment, deductions, and process contributions for company health and welfare benefits, 401K, HSA and Deferred Compensation plans.
  • Auditing benefit records to ensure accuracy and consistency of data across various benefit systems both internally and externally with vendors.
  • Maintaining relationships with benefit brokers and third party administrators.

Reporting

  • Input, maintain, audit, extract, manipulate and analyze confidential payroll and benefit information; responsible for data entry and data integrity within HRIS system; facilitate implementation and ongoing management of systems.
  • Provide detailed reporting to management and benefit vendors as necessary; compile, generate and submit employment and benefits data required for EEOC, Department of Labor, auditors and other external requests.
  • Coordinate with the external vendor to manage tax filings and remittances for several states and the federal government.
  • Partner with Finance Department to ensure payroll and benefits accruals are recorded accurately and timely; prepare payroll allocation files, at the direction of accounting management, to be loaded to the general ledger of each respective reporting entity.
  • Oversee time tracking and leave management systems to ensure employees' time is properly recorded and related pay transactions are processed accurately.
  • Lead corporate wide projects to improve payroll processes & being responsible for the resolution of non-routine payroll-related issues.
  • Continually analyze systems with financial and IT management to assure the company has incorporated the most efficient systems and processes.

You Must Have

  • Minimum 5 years of multi-state payroll experience. Strong knowledge of employment/tax laws, benefits administration, and deep knowledge of payroll systems.
  • Experience with payroll related benefits administration which includes transmission of 401(k) contributions, census reports, health insurance billing reconciliations, etc. required. Experience with leaves administration desired, but not required.
  • Bachelor's degree (B. A.) from four-year college or university in related field
  • Knowledge of payroll systems and HRIS. Advanced knowledge of all MS Office applications including Excel and Word.
  • Excellent multi-tasking and organizing abilities; prioritizes and plans work activities; uses time efficiently.
  • High level of integrity, handling proprietary and confidential information; promotes confidence with other employees in handling of sensitive data.
  • Exhibit sound and accurate judgment; includes appropriate people in decision-making process; makes timely decisions.
  • Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality.

 

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